Position: Admin & Communications Assistant
Job Status: Part-time (16-24 hours/week, may vary seasonally)
Successful applicants will be required to reside in Tumbler Ridge
Remuneration: $21.00 - $23.00/hour
Application review will begin Friday September 16, 2022 – Open until filled.

The Tumbler Ridge Museum Foundation collects, researches, archives, and displays over 450 million years of Peace Region history, from early examples of marine life, dinosaurs, and the ice age, to First Nations and Metis, early explorers, mining, and the founding of the town. Detailed information about the museum can be found at www.trmf.ca.

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Tumbler Ridge is a remote community located in the foothills of northeast British Columbia. In 2014 the community received a UNESCO Global Geopark designation due to its internationally important geological, palaeontological, and heritage resources. The area is known for its extensive hiking trails and is the waterfall capital of the north. More information about the Geopark can be found at www.tumblerridgegeopark.ca.  

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Job Description:

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The Admin & Communications Assistant will aid in the day-to-day operations, administration, and communication activities of the Tumbler Ridge Museum. This is a multi-faceted position requiring a dynamic and creative individual with exceptional organizational skills. The successful candidate will be required to effectively prioritize tasks in a solution driven environment. The Admin & Communications Assistant reports to the Executive Director but will be a key member in supporting the administrative needs of staff across the organization. This position requires flexible availability and will require weekend and some evening work.

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Responsibilities include, but may not be limited to:

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• Maintain a centralized system for document collation and standardization, paper and electronic.
• Assist with document preparation for financial review and audit.
• Assist with research, writing, and other communications activities including but not limited to policies, grants, proposals, media releases, and letters.
• Manage museum membership program.
• Coordinate building maintenance activities. Liaise with staff, volunteers, and District of Tumbler Ridge public works and community services departments.
• Manage office supplies and equipment.
• Maintain records and provide statistical data and reports as required.
• Assist in the development, content creation, and distribution of marketing materials as related to museum activities including but not limited to museum social media accounts, website, and newsletter.
• Assist with visitor services as needed.
• Assist with fundraising and special events.
• Assist in maintaining tidiness and in cleaning activities of all public and non-public spaces.
• Implementing and monitoring all museum standards, policies, procedures, and guidelines.
• Provide confidential administrative support to Executive Director.
• Assist with other museum-related duties as assigned by the Executive Director.

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Qualifications:

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• Post-secondary certificate or diploma in office, business, arts, or museum administration, marketing, communications, or related field.
• Valid driver’s license and clean abstract.
• The successful candidate will supply a current criminal record check with a clear vulnerable sector check prior to employment.

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Professional Experience:

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• A minimum of two (2) years experience in administration and/or marketing and communications, not-for-profit experience considered an asset.
• Excellent interpersonal skills.
• Excellent organizational skills.
• Intermediate to advanced use of Microsoft Office products including Outlook, Word, Excel, and SharePoint.
• Advanced writing skills.
• Intermediate to advanced social media management.
• Experience with using content creation programs such as Canva and Mail Chimp considered an asset.
• Fundraising experience considered an asset.
• First Aid is an asset.

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Personal Traits:

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• Natural curiosity and enthusiasm to share that curiosity. An interest in palaeontology considered an asset.
• Proactive and self-motivated.
• Detail oriented.
• Critical thinker and solutions provider.
• Ability to interact with people from a variety of backgrounds and educational levels.
• Ability to work in a team environment with little direct supervision.
• Demonstrated community involvement.

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Please send your resume and cover letter to manager@trmf.ca with the subject “Admin Assistant”.

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The Tumbler Ridge Museum adheres to all Public Health Orders and has a COVID-19 operating policy. All employees are expected to be active participants in keeping the museum a clean and safe environment for all visitors and fellow staff.

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The Tumbler Ridge Museum recognizes that Canadian museums have a responsibility to support a society that respects diversity and fosters accessibility, respect, and inclusion. We encourage applications that support a diverse and multi-talented workforce. Only qualified applicants will be contacted.

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